Cargo Handling

Information on Processes at the Port of Port of Spain | PPOS


Reasons for a Letter of Authorisation

Letters of Authorisation serve to give permission by a Consignee to a third party, to conduct all transactions on the Consignee’s behalf.

Letters of Authorisation pertaining to transactions involving the processing of documents and delivery of goods by PPOS to a Consignee must be dated, and should be addressed to:

Supervisor
Cargo Accounts
The Port Authority of Trinidad and Tobago
Dock Road
Port of Spain.

Details and sample letters for your convenience

Authorisation of a Brokerage Company by - an Individual

The type-written letter must:

  1. Be prepared on the Company’s official letterhead and must be endorsed with the Company’s stamp.
  2. List the names of the Consignees on whose behalf the Brokerage Company is acting.
  3. Include the names of the Customs Clerks/ Broker along with the Grade, Customs Clerk/Broker’s License number and expiry date, Wharf Pass number and expiry date, for each of the Clerks/Brokers.
  4. Include clear copies of the Customs Clerk/Broker’s License and Wharf Pass for each identified Clerk/Broker.
  5. Be endorsed by an authorised signatory of the Company.
  6. Clearly state the name and position of signatory.
  7. Include a contact number for the signatory.
  8. Include a clear copy of a valid form of national identification of the signatory.
  9. Ensure that all signatures match on the supporting identification presented.


Download Sample Letter Here

Note:

Termination of Authorisation: Where the services of a Company or Individual have been terminated or are no longer in effect, it is the responsibility of the Consignee/Company inform the Port of Port of Spain (PPOS), as soon as is reasonably possible. The Port of Port of Spain (PPOS) will not be held liable for the processing of documents for persons not duly authorized. Termination of authorisation must be in the form of a valid letter.

Management also reserves to right to refuse authorisation to anyone who does not meet the requirements for conducting business at the Port of Port of Spain.

Authorisation of a Brokerage Company by - a Company

The type-written letter must:

  1. Be prepared on the Company’s official letterhead and should be endorsed with the Company’s stamp. List the names of the Consignees on whose behalf the Brokerage Company is acting.
  2. Include the names of the Customs Clerks/ Broker along with the Grade, Customs Clerk/Broker’s License number and expiry date, Wharf Pass number and expiry date, for each of the Clerks/Brokers.
  3. Include clear copies of the Customs Clerk/Broker’s License and Wharf Pass for each identified Clerk/Broker.
  4. Be endorsed by an authorised signatory of the Company.
  5. Clearly state the name and position of signatory.
  6. Include a contact number for the signatory.
  7. Include a clear copy of a valid form of national identification of the signatory.
  8. Ensure that all signatures match on the supporting identification presented.

 

Download Sample Letter Here

Note:

Termination of Authorisation: Where the services of a Company or Individual have been terminated or are no longer in effect, it is the responsibility of the Consignee/Company inform the Port of Port of Spain (PPOS), as soon as is reasonably possible. The Port of Port of Spain (PPOS) will not be held liable for the processing of documents for persons not duly authorized. Termination of authorisation must be in the form of a valid letter.

Management also reserves to right to refuse authorisation to anyone who does not meet the requirements for conducting business at the Port of Port of Spain.

Authorisation of Customs Clerk/Broker by - a Brokerage Company

The type-written letter must:

  1. Be prepared on the Company’s official letterhead and should be endorsed with the Company’s stamp.
  2. Include the name of Brokerage Company engaged by the Consignee.
  3. Be endorsed by an authorised signatory of the Company. The signature must match that on the identification which will be included.
  4. Clearly state the name and position of signatory.
  5. Include a contact number for the signatory.
  6. Include a clear copy of a valid form of national identification of the signatory.

 

Download Sample Letter Here

Note:

Termination of Authorisation: Where the services of a Company or Individual have been terminated or are no longer in effect, it is the responsibility of the Consignee/Company inform the Port of Port of Spain (PPOS), as soon as is reasonably possible. The Port of Port of Spain (PPOS) will not be held liable for the processing of documents for persons not duly authorized. Termination of authorisation must be in the form of a valid letter.

Management also reserves to right to refuse authorisation to anyone who does not meet the requirements for conducting business at the Port of Port of Spain.

Authorisation of a Customs Clerk/Broker by - a Company

The type-written letter must:

  1. Include the name, address, contact number and ID# or PP# or DP# of the Consignee.
  2. Include the name of the Customs Clerk / Broker along with the Grade, Customs Clerk/Broker’s License number and expiry date, Wharf Pass number and expiry date.
  3. Include clear copies of the documents identified in item 2 above.
  4. Include the Bill of Lading Number which bears the name of the Consignee.
  5. Be endorsed by the Consignee with the signature matching that on the supporting national identification, a copy of which is to be included.

 

Download Sample Letter Here

Note:

Termination of Authorisation: Where the services of a Company or Individual have been terminated or are no longer in effect, it is the responsibility of the Consignee/Company inform the Port of Port of Spain (PPOS), as soon as is reasonably possible. The Port of Port of Spain (PPOS) will not be held liable for the processing of documents for persons not duly authorized. Termination of authorisation must be in the form of a valid letter.

Management also reserves to right to refuse authorisation to anyone who does not meet the requirements for conducting business at the Port of Port of Spain.

Authorisation of Customs Clerk/Broker by - an Individual

The type-written letter must:

  1. Include the name, address, contact number and ID# or PP# or DP# of the Consignee. 
  2. Name of Brokerage Company engaged by the Consignee.
  3. Include the Bill of Lading Number which bears the name of the Consignee.
  4. Be endorsed by the Consignee with the signature matching that on the supporting national identification, a copy of which is to be included.

 

Download Sample Letter Here

Note:

Termination of Authorisation: Where the services of a Company or Individual have been terminated or are no longer in effect, it is the responsibility of the Consignee/Company inform the Port of Port of Spain (PPOS), as soon as is reasonably possible. The Port of Port of Spain (PPOS) will not be held liable for the processing of documents for persons not duly authorized. Termination of authorisation must be in the form of a valid letter.

Management also reserves to right to refuse authorisation to anyone who does not meet the requirements for conducting business at the Port of Port of Spain.

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